Meeting room space is limited; requests for meeting space will be handled in the order they are received. If other meetings that must be avoided are identified, please indicate at least one alternative meeting date. Also, avoidance of conflicts cannot be assured for meetings requested after August 3. We will be placing most meetings in permanently set rooms, to minimize hasty and disruptive turnovers, so most meetings will be somewhat overset. Every effort will be made to accommodate all meeting/function setups as requested, but priority will be given to meetings and functions requested by the deadline.
Specific room assignments for related meetings and other functions will not be assigned or published until closer to the event date. A detailed printed program will be available onsite. Specific logistical arrangements, including room set-up and food and beverage are to be coordinated directly with the hotel. Information regarding menus, a/v, and set-up needs will be sent with a confirmation.
Please also note that all related meeting participants must register for the Convention. Please inform all meeting / function members of this policy.
Meeting requests are managed by the Delaney Meeting & Event Management team. Questions should be sent to Caitlin Gabarow or call 802 865-5202.