General Speaker Information

Registration: All speakers, poster authors, and moderators must register for a minimum of a one-day registration fee. Student presenters may register at the Student rate.

Presentation Length

Presentations are generally allocated 30 minutes, including speaker introduction and Q&A. However, in some organized sessions speaker time may vary.

Science Flashes are allocated 8-10 minutes.


SAF will be recording presentations during the Scientific and Technical Sessions using audio recording that sync with the slides. There will be no cameras. No recording will be used without permission. Download and complete the Speaker Presentation Release Form and return it to SAF via fax at (301) 897-3690, or e-mail.


The abstract submission site is now open. To submit or update your abstract submission click here. If have questions, contact the SAF Director of Science and Education at (866) 897-8720, ext. 240.

Speaker Ready Room

The location and hours of operation will be listed in the onsite program. The room will have LCD projectors and screens available to review your presentation.

Audio-Visual Equipment

All rooms will be equipped with:
   • Laptop
   • LCD projector
   • Screen
   • Podium microphone
   • Slide advance remote with laser pointer

Projectors in the concurrent session rooms will be capable of displaying both 16:9 and 4:3 slides. However, given the screen sizes, your slides will fill more screen and avoid letterboxing if it’s 4:3. Laptops will be set up so presentations can be run from the podium. Audio-visual assistance will be on site to help troubleshoot problems. NO requests for additions to AV capabilities will be accommodated on site.


All the concurrent sessions will be held in the Oregon Convention Center. Rooms will generally be set theater style unless SAF has received and approved a specific request for another format. Attendees will not have a writing surface.


Presenters are responsible for creating, shipping, and distributing their own handouts.


If there is a change in your ability to present, please contact the SAF Director of Science and Education as soon as possible at (866) 897-8720, ext. 240.

Click here for more information about submitting abstracts for a presentation, panel, or workshop.