Speaker Information

We are pleased you will be presenting at the SAF Virtual 2020 convention! All speakers must register for the convention. Utilize the form on the website registration page to receive the speaker discount. Student presenters may register at the Student rate.

Please click on the links below for complete information based on your presentation type.

Resources

Speaker / Moderator Training Recordings

Concurrent Scientific and Technical Session Speakers

Poster Chats and Science Flash Session Speakers and Moderators

Interactive Panels in Zoom Webinar

Interactive Panels and Discussions in Zoom Meeting

Concurrent Scientific and Technical Session Moderators

Presentation Speaker Information

General Information

All speakers must register for the convention. Utilize the form on the website registration page to receive the speaker discount. Student presenters may register at the Student rate.

  • Presentations are allocated 30 minutes, including speaker introduction and Q&A.
  • We suggest you leave at least 1 minute for the introduction and 5 minutes for Q&A.
  • In some organized sessions speaker time may vary from 30 minutes. Work with your session organizer and co-presenters to make sure presentations are the correct length.

Pre-recording Presentations

We are pleased you will be presenting at the SAF Virtual 2020 convention! Speakers are being asked to pre-record their presentations prior to the conference.

  • Required file type: MP4
  • Maximum file size: 1 GB

There are many free platforms that allow you to record a presentation. The platform you choose does not matter; however past presenters have found Zoom easy to use. You do not need a paid Zoom account to record your presentation. For more information on recording in Zoom, you can view this tutorial video. Again, the platform you use does not matter, but the recording must be submitted in MP4 format and must be < 1GB in size.

  • Click here for tips and reminders on effective presentations.
  • Click here  for tips on presenting using a web cam. 

Presentation Recording Upload

Upload your recording to: https://cloud9.commpartners.com/public.php?service=files&t=2c8d3c714544c0bada7a5a391d66ea5e

  • Title your file for upload as follows: Abstract ID #_last name.mp4    For example: 262_Redelsheimer.mp4
  • Deadline: October 18, 2020 at 11:59 pm Hawaii Standard Time

If you do not title your file this way, it will not be able to be associated with your talk. Uploads will not be accepted after the deadline.

Handouts

If you have handouts to go with your presentation, you may upload them to:
https://cloud9.commpartners.com/public.php?service=files&t=267c9c2799052dfa28c7a555a63dc04c 

  • Accepted formats: PDF, DOC/x, PPT/X, XLS/X
  • Maximum file size: 300MB
  • Title your handout for upload the same as your presentation file for upload – Abstract ID #_last name.     For example: 262_Redelsheimer.docx
  • Deadline: October 2, 2020 at 11:59 pm Hawaii Standard Time

If you need to make changes after your original submission, but before the deadline, please email redelsheimerc@safnet.org.

Presenting

Speakers are required to be present at the conference in the session where you are ‘presenting’. The moderator will introduce you, and you may make brief opening remarks. The moderator will then play the recording of your presentation. At the conclusion of the recording, questions will be taken from the audience using the Q&A function, if there is time remaining. The moderator will announce the verification code for receiving CFEs at the end of the Q&A.

Cancellations

If there is a change in your ability to present, please contact redelsheimerc@safnet.org as soon as possible via email.


Click here to go to the 2020 abstract submission site.
Click here for tips and reminders on effective presentations.

 

Science Flash Speaker Information

General Information

All speakers must register for the convention. Utilize the form on the website registration page to receive the speaker discount. Student presenters may register at the Student rate.
Science flashes are allocated 10 minutes, including speaker introduction and Q&A, and are limited to 8 slides.

  • We suggest you leave at least 1 minute for the introduction.
  • You may have an additional title slide and acknowledgements slide for a total of not more than 10.

Pre-recording Presentations

We are pleased you will be presenting at the SAF Virtual 2020 convention! Speakers are being asked to pre-record their presentations prior to the conference.

  • Required file type: MP4
  • Maximum file size: 1 GB

There are many free platforms that allow you to record a presentation. The platform you choose does not matter; however past presenters have found Zoom easy to use. You do not need a paid Zoom account to record your presentation. For more information on recording in Zoom, you can view this tutorial video. Again, the platform you use does not matter, but the recording must be submitted in MP4 format and must be < 1GB in size.

  • Click here for tips and reminders on effective presentations.
  • Click here for tips on presenting using a web cam. 

Presentation Recording Upload

Upload your recording to: https://cloud9.commpartners.com/public.php?service=files&t=2c8d3c714544c0bada7a5a391d66ea5e

  • Title your file for upload as follows: Abstract ID #_last name.mp4    For example: 262_Redelsheimer.mp4
  • Deadline: October 18, 2020 at 11:59 pm Hawaii Standard Time

If you do not title your file this way it will not be able to be associated with your talk! Uploads will not be accepted after the deadline.

Handouts

If you have handouts to go with your presentation, you may upload them to: https://cloud9.commpartners.com/public.php?service=files&t=267c9c2799052dfa28c7a555a63dc04c

  • Accepted formats: PDF, DOC/x, PPT/X, XLS/X
  • Maximum file size: 300MB
  • Title your handout for upload the same as your presentation file for upload – Abstract ID #_last name.    For example: 262_Redelsheimer.docx
  • Deadline: October 2, 2020 at 11:59 pm Hawaii Standard Time

Presenting

Speakers are required to be present at the conference in the session where you are ‘presenting’. The moderator will introduce you, and you may make brief opening remarks. The moderator will then play the recording of your presentation. At the conclusion of the recording, questions will be taken from the audience, if there is time remaining.

Cancellations

If there is a change in your ability to present, please contact the redelsheimerc@safnet.org as soon as possible via email.


Click here to go to the 2020 abstract submission site.
Click here for tips and reminders on effective presentations
.

Poster Chat Speaker Information

Registration: All poster authors must register for the convention. Student presenters may register at the Student rate. Your poster will not be displayed if you are not registered for the convention.

Poster Chats
: Poster authors are expected to attend your designated poster chat, which will take place via Zoom. (Assignments will be sent individually.) You will be able to share your screen to display your poster and will have 8 minutes to summarize the work and field questions from the audience. We suggest you limit your summary to 3-4 minutes.
You are not required to make a recording to accompany your poster. Poster chats will be live in real time.

Be aware
: convention registrants viewing your poster will click on a link that will open the poster on their device. Thus, there is potential that someone could save the file to the device. You may want to include a watermark or copyright statement on your poster.

Poster Guidelines

  • Accepted formats: MP4, PDF, DOC/x, PPT/X, XLS/X
  • Maximum file size: MP4 - 1200MB and documents - 300MB

Poster Upload

Upload posters to: https://drive.google.com/drive/folders/1tKcUJBKTXOPrQtBl0jNZEORJxQ62bcts?usp=sharing

  • Title your poster file for upload as follows: Abstract ID #_last name.filetype   For example: 262_Redelsheimer.pptx
    If you do not label your file this way it will not be able to be associated with your poster!
  • Deadline: October 11, 2020 at 11:59 pm Hawaii Standard Time
    Uploads will not be accepted after the deadline.

Handouts

If you have a handout to go with your poster, you may upload it to: https://cloud9.commpartners.com/public.php?service=files&t=267c9c2799052dfa28c7a555a63dc04c 

  • Title your handout for upload the same as your poster file for upload.    For example: 262_Redelsheimer.docx
    Be sure to upload the handout to the handout link – not to the poster upload link
  • Deadline: October 2, 2020 at 11:59 pm Hawaii Standard Time

Cancellations

If there is a change in your ability to present your poster, please contact redelsheimerc@safnet.org as soon as possible via email.

Some Tips for Creating Your Poster

https://www.ncbi.nlm.nih.gov/pmc/articles/PMC1876493
https://projects.ncsu.edu/project/posters
https://guides.nyu.edu/posters


Click here to go to the 2020 abstract submission site.